Section

  • Steps to implement a cloud-based filemanagement- and filesharing-system

    Main aim : Help the apprentices and their teachers to manage the documents for their mobilities in a cloudsystem

    Number of connected class :  2

    Language :
    - Synchronous sessions : in English
    - Other sessions :            in English

    Target audience’s level : 4-5

    English level : A1-B2

    Professional sector : cross-cutting

    Pre-requisite : first experiences in using a windows pc.

    Tools needed : windows computer, email-viewer, internet connection, Microsoft Word 2013 or similar, google mail account, Skype or similar, WebCam, microphone

    Context : as a complement or an alternative to mobility 
    pdf_telechargement skills video video

    • Open allClose all

    • Instructions: Clicking on the section name will show / hide the section.

    • 1
      Topic
      1

      Characteristic : Optional according to the level of the apprentice
      Mode :  in classroom
      Duration : 2h
      Language : English

      • OBJECTIVES :

        - enrich their vocabulary by teaching basic technical terms referencing to local drive-, folder- and filemanagement
        - know how and where to save personal data
        - be able to use the available windows-tools to relocate saved files and folders
        - be able to upload and download several files

      • DESCRIPTION :

        In plenary (SYNCHRONOUS): The teacher presents the situation 1 to the apprentices. He provides 10 email-files with attachments (placeholder for weekly reports) in the file system of the educational institution.

        In individual :

        1- they find the provided email-files on the local file-system
        2- they save the attachments of the emails in the local file-system
        3- they document rules and examples where to save and how to name files

        In plenary (SYNCHRONOUS):

        The apprentices report their rules. The teacher is gathering the information together with the apprentices. They create a leaflet of rules how to save, order and name the files in the current educational institution.

      • ROLE OF THE TEACHER :

        Technical Expert:
        -> he helps them if they have any problem to handle files
        -> he gives advices where to save files
        -> he helps them to consolidate the information to a leaflet of rules

      • EQUIPMENTS/TOOLS :

        computer with
        - Windows OS
        - a program for viewing eml-files (e.g. Outlook, Outlook express, Windows Live Mail, Thunderbird, Thunderbird portable, eml-viewer, …)

        optional: Java Runtime

         

    • 2
      Topic
      2

      Characteristic : Optional according to the level of the apprentice
      Mode : at home or in classroom
      Duration : 30'
      Language : English

      • OBJECTIVES :

        - discover and test the search box with optional filters

      • DESCRIPTION :

        In plenary (SYNCHRONOUS):
        - The teacher presents the situation 2 to the apprentices.

        In individual :
        - The apprentices find the provided email-files by using the search box.

      • ROLE OF THE TEACHER :

        Technical Expert:
        -> he helps them e.g. changing the directory or the filter

      • EQUIPMENTS/TOOLS :

        Computer with Windows OS

         

    • 3
      Topic
      3

      Characteristic : Obligatory
      Mode : in classroom
      Duration : 90'
      Language : English

      • OBJECTIVES :

        - use tools of collaboration in a document management application and collaborate

      • DESCRIPTION :

        In plenary (SYNCHRONOUS): The teacher presents the situation 3 to the apprentices.

        In individual :

        1- they look a video to learn about the review tab in Microsoft Word.
        2- they find and save the document to work on

        Per group of two (SYNCHRONOUS):

        1- they edit the document to create a final version. Partner 1 is working on page 1 and partner 2 is working on page 2
        2- they combine the two documents and save the combined one
        3- they send the final document to the instructor

         In plenary (SYNCHRONOUS):

        Debriefing with reflection about the work results of the apprentices.

      • ROLE OF THE TEACHER :

        Technical Expert :
        -> Expert in case of problems with Word (or similar)

        Linguistic tutor :
        -> Expert for acceptable content in the document at the processing step and the reflection

      • EQUIPMENTS/TOOLS :

        Computer with
        -  Windows OS
        -  Office suit (e.g. Microsoft Office 2013, OpenOffice, LibreOffice, …)

        Internet connection

         

    • 4
      Topic
      4

      Characteristic : Obligatory
      Mode : in classroom
      Duration : 90'
      Language : English

      • OBJECTIVES :

        - be able to use google drive for sharing and finding files
        - understanding the usefulness of cloud solutions
        - enlarge skills: drag & drop

      • DESCRIPTION :

        In plenary (SYNCHRONOUS):

        1- The teacher presents the situation 4 to the apprentices
        2-the teacher shows the 400 mail-files to create significance
        3- find out and document advantages and disadvantages of cloud solutions

        Per group of three (SYNCHRONOUS):

        - they create a mini-prototype of a useful google drive structure to deal with all these files

        In plenary (SYNCHRONOUS):

        1- Collective reflection of 2 or 3 solutions (randomly chosen groups) with the help of list of advantages and disadvantages of cloud solutions.
        2- chose one of the solutions and improve it with the advantages of other solutions
        3- produce a general accepted and obligatory solution to deal with documents and clouds

      • ROLE OF THE TEACHER :

        The teacher
        -> helps them to recognize the significance of the problem
        -> helps them to set up a google drive prototype
        -> leads them reflect the advantages and disadvantages of their own solutions

      • EQUIPMENTS/TOOLS :

        Computer with
        -         internet connection
        -         browser

        Apprentices:
        - Google account

    • 5
      Topic
      5

      Characteristic : Obligatory
      Mode : in classroom
      Duration : 45'
      Language : English

      • OBJECTIVES :

        - be able to prepare the common use of the productive google drive for saving, sharing and finding files between the partners
        - keep in touch with partners 

      • DESCRIPTION :

        In plenary (SYNCHRONOUS):

        1- The teacher introduces the current learning situation
        2- the teacher recaps the google drive structure

        In plenary together with the foreign partner (SYNCHRONOUS):

         – connection to the partner: discuss the necessary steps today

        Per group of two apprentices from different foreign partners (SYNCHRONOUS):

        1- virtual meeting: get to know the partner
        2 – discuss how to work collaborative
        3 – discuss where to save files
        4 – discuss how to share files and grant access

        In plenary (SYNCHRONOUS):

         – connection to the partner: discuss any problems

      • ROLE OF THE TEACHER :

        The teacher
        -> manages the contact to the partner
        -> expert in the case of technical problems

      • EQUIPMENTS/TOOLS :

        Computer with
        -  internet connection
        -  browser
        - WebCams
        - Skype

        Apprentices:
        - Google account

    • 6
      Topic
      6

      Please fill this satisfaction survey in order to help us to upgrade this learning sequence :

      Satisfaction Survey